How to create and configure email profiles in Outlook

Brian Hadfield -

 Email accounts are contained in profiles. An email profile is made up of email accounts, data files, and information about where your email messages are stored. A new profile is created automatically when you run Outlook for the first time. After that, the profile runs every time that you start Outlook.

NOTE: Most people need only one profile. However, you might find it useful to have more than one profile. For example, you might use one profile for work-related email messages and another profile for messages in your personal email account. Also, if other people use your computer, their accounts and settings can be kept in separate profiles that have different names.

To create a new email profile in Outlook 2010, Outlook 2007 and in Outlook 2003, follow these steps:

  1. Click Start, and then click Run.
  2. Copy and paste, or type control panel in the Open box, and then press ENTER

NOTE: If you are using a 64-bit version of Windows, double-click View 32-bit Control Panel in Control Panel to display the Mail icon.

  1. Open the Mail Setup dialog box:

For Windows 7:

  • If Control Panel is in either Large icons or Small icons view, click Mail. The Mail Setup dialog box appears.

 

OutlookProfile1.png

 

  • If Control Panel is in Category view, under View by, click to select either Large icons or Small icons, and then click Mail. The Mail Setup dialog box appears.


OutlookProfile2.png


For Windows Vista or Windows XP:

  • If Control Panel is in Classic View, double-click Mail. The Mail Setup dialog box appears.
  • If Control Panel is in Category View, under Control Panel, click Switch to Classic View for Windows XP, or click Classic View for Windows Vista, and then double-click Mail. The Mail Setup dialog box appears.
  1. In the Mail Setup dialog box, click Show Profiles.


OutlookProfile3.png

 

  1. On the General tab, under When starting Microsoft Office Outlook, use this profile, click Prompt for a profile to be used, and then click Add.


OutlookProfile4.png

 

  1. In the Profile Name box, type the name that you want to use for the new email profile, and then click OK.


OutlookProfile5.png

 

  1. In the E-mail Accounts dialog box, click Add a new e-mail account, and then click Next.
  2. Click the appropriate server type for your new email account, and then click Next.
  3. Type your account information in the required boxes, and then click Next.
  4. Click Finish, and then click OK.

For additional information on adding and automatically configuring an Outlook profile, please see the Automatically Create a New Outlook Profile article in the Exchange Support Forum.

 

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